Colleges
College Library Management Software, Set Up and Run for You
Koha for degree, community, nursing, medical, engineering and teacher-training colleges: an online catalogue students search from anywhere, circulation with barcodes, an accession register that keeps itself, and the reports an accreditation visit asks for.
What we hear
The problems college libraries bring us
“Our accession register is on paper, and the inspection team wants the library automated.”
“Students cannot tell whether a book is in without walking over to the library.”
“Fines are worked out by hand, and nobody trusts the totals.”
“The computer teacher installed our library software years ago, and now nobody can fix it.”
How we set it up
Set up for how a college library works
Whether we install a new Koha, migrate you onto one, host it, or support the Koha you already run.
An accession register that keeps itself
Every copy gets its accession number and barcode when it is catalogued, and the accession register can be printed or downloaded at any time. Your old register or spreadsheet is brought in first, so the numbers carry on where they stopped.
Circulation and fines by your rules
Loan periods, limits and fine rates are set separately for students, faculty and staff. Fines are worked out on return with a receipt, and the college’s holidays are skipped, so nobody is fined for a day you were closed.
An online catalogue and the reports you need
The catalogue (OPAC) sits on your college website and works on any phone. Issue and return, daily use, new arrivals, overdues and accessions come out as reports you can download for an accreditation or inspection file.
What you get
Everything a college library needs
| What | How it works | Why it matters |
|---|---|---|
| Accession numbers | One per copy, used as its barcode | The register is always complete and up to date |
| Members | Students, faculty and staff, each with their own rules | Faculty borrow more books for longer |
| Fines | Worked out on return, with a receipt | Totals everyone can check |
| Catalogue (OPAC) | On your website and on phones | Students check a book is in before they come |
| Copy cataloguing | Records downloaded by ISBN over Z39.50 | New books shelved the day they arrive |
| Journals | Subscriptions checked in issue by issue | Missing issues show up before the year ends |
| Reports | Issue and return, daily use, accessions, new arrivals, overdues | Ready for an accreditation visit |
| Where you start | A register, a spreadsheet or old software | Brought in and checked before you switch |
| Hosting | Ours, with backups you can download | No server in the college to fail |
Degree, community, nursing, medical, engineering, law and teacher-training colleges. A university with several libraries has its own page.
Included
What we look after
Accession register
Kept as you catalogue, printed or downloaded any time.
Fines that add up
Worked out on return, with receipts and holidays skipped.
OPAC on your website
Students search the catalogue from anywhere.
Accreditation reports
Usage, circulation and collection reports in one click.
Backups you keep
Automated backups, plus a full copy of your data whenever you want.
Staff trained online
Short live sessions and written guides for every task.
More in Koha Cloud, not in standard Koha
Tamper-evident records
Every book’s movements and every fine, payment and waiver in an append-only history. Any change is detected and flagged.
Audit-ready recordsGate register and footfall
Members and walk-ins check in and out; time spent, peak hours and daily trends are reported.
Visitor managementMembership plans
As many paid plans as you sell, with freezes, grace days, study-only passes and renewals.
Membership plansPartner-library loans
Lend to and borrow collections from libraries outside the system, with agreements, deposits and due dates tracked.
How partner loans are trackedAI built into Koha Cloud
Advanced library automation, with an AI assistant for your staff and readers
Koha Cloud is more than hosting. On any plan, your library can add an AI assistant inside the librarian panel that catalogues, audits and reports alongside your staff. Write to it in English, Hindi, Urdu, Arabic, French or Spanish, and it answers in the same language. It proposes; a librarian approves every change.
Copy cataloguing from every source
Give it an ISBN or a title. It searches your own Z39.50 and SRU servers in the order you rank them, then Google Books and Open Library, and brings back the 10 best matches, each labelled with its source. You pick one; the record is drafted for you to confirm.
DDC numbers and author marks
Suggests a Dewey number and a Cutter-style author mark worked out from cataloguing rules and your library’s own convention, for one book or every record missing one. A librarian approves each change.
Catalogue health score
40 checks rolled into one score out of 100: missing marks, invalid ISBNs, likely duplicates, records with no copies. It ranks the worst problems first, tracks the score over time, and fixes them in reviewed batches.
Stock audits and registers
Accession register, stocktake summary, missing items, item history, holdings as of any date and reconciliation, asked for in a sentence instead of built as a report.
Reports on request
Most-borrowed titles, dormant stock, overdues, fines, branch comparisons: 28 ready reports, asked as a question and saved for next time.
Patrons search in plain words
On your public catalogue a reader can type “books on climate change in Urdu published after 2015” or “Agatha Christie novels on the shelf right now”, and the AI turns it into a catalogue search with the right filters.
The same assistant also runs the circulation desk, acquisitions, patron registration, labels and your library's public website by chat, within each staff member's own permissions.
Koha Cloud pricing
Hosted Koha from $30 a month
Or $300 a year, saving $60. Up to 5,000 titles and 10,000 copies, 5 staff and 1,000 patrons, with hosting, a subdomain, data migration, the public catalog, cataloguing, circulation, acquisitions, administration and training. The same price in every country; larger libraries get a tailored quote.
Not ready to change your library system? Put just your catalogue online from $10 a month, from your spreadsheet, SLiMS export or register.
Already running Koha?
We support and fix the Koha you have, on your own server, and train your team in live sessions.
Koha supportMoving to Koha?
From another library system or a spreadsheet, validated and reconciled before go-live.
Koha data migrationYour team needs training?
Private live sessions for your staff on your own Koha, in your working hours.
Koha staff trainingFAQ
What colleges ask us
Can the system keep our accession register?
Yes. Each copy gets its accession number when it is catalogued, usually also used as its barcode, and the register can be printed or downloaded at any time. Your old register is imported first, so numbering carries on from where it stopped.
Can it give us reports for an accreditation visit?
Yes. Issue and return, daily use, accessions, new arrivals and overdue lists come out as reports you can download and attach to an accreditation or inspection file, and your online catalogue link shows the library is automated.
Does Koha run on Windows?
Koha itself runs on Linux, which is why many colleges end up with a fragile install on a spare PC. With Koha Cloud nothing is installed: staff and students use it from any browser on Windows, a Mac or a phone, and the server, backups and upgrades are ours.
How is it priced?
Koha Cloud's Basic plan has a published price in US dollars, the same in every country, with the first three months free and staff training included. Installation on your own server, data migration and support are quoted.
Related reading
Background reading
Koha data migration
Moving your records out of an old system or a spreadsheet.
Read the guideWhat a Koha installation costs
Self-hosted or hosted, and where the money really goes.
Read the guideKoha backup and restore
A backup that actually restores, and how to prove yours does.
Read the guideKoha in your region
By type of library
Our services
Get a quote
Talk to us about your library
Tell us where you are and what you run today. We reply in your working hours.